HR & Admin Officer

Job Title: HR & Admin Officer

Job location: HQ – Remote

Reports to: HR Coordinator

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

JOB SUMMARY

The HR Officer plays a vital role in managing HR operations for HQ staff and providing direct support to both the HR Manager and HR Coordinator. The role involves maintaining accurate employee files, supporting HR administrative processes, and contributing to recruitment and onboarding when needed. The HR Officer is expected to bring strong HR knowledge, attention to detail, and the ability to support multiple HR functions, ensuring compliance and efficiency in HR operations.

MAIN DUTIES AND RESPONSIBILITIES

• Maintain and manage comprehensive employee files and records for HQ staff.

• Support contract management by preparing, updating, and archiving employment contracts and amendments.

• Assist the HR Manager and HR Coordinator with HR administrative processes, including payroll support and document verification.

• Support onboarding processes: prepare induction materials, collect necessary documentation, and ensure smooth integration of new hires.

• Monitor staff compliance with required HR documentation and policies.

• Generate and update HR reports, trackers, and dashboards as required.

• Provide administrative and logistical support for HR meetings, trainings, and staff activities.

• Assist in recruitment processes when requested (job postings, screening, scheduling, reference checks).

• Ensure compliance with organizational HR policies and labor standards.

• Maintain confidentiality of employee data and ensure secure handling of HR files.

• Perform additional HR tasks as required by the HR Manager.

QUALIFICATIONS AND SKILLS

• University degree in HR, business administration, or related field.

• Minimum 3-5 years of progressive experience in HR operations, employee file management, or HR administration.

• Solid understanding of HR processes and documentation standards.

• Experience with recruitment processes (advertising, screening, shortlisting) is desirable.

• Excellent written and oral communication skills in English and Arabic.

• Strong organizational skills with a high level of accuracy.

• Proficiency in MS Office (Word, Excel, Outlook) and HR software/systems.

• Ability to work independently and manage tasks remotely.

• Previous experience in NGOs/INGOs is required.

Job Type: Full-time

Pay: $1,500 – $1,800 monthly

Work Location: Remote

Benefits:

• Flexible schedule
• Health insurance allowance
• Paid time off

Schedule:

• 8 hour shift

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

• Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

• Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

We encourage you to apply through this link and be part of this impactful opportunity!

Applications will be reviewed on a rolling basis and applicants are encouraged to apply early for greater chance to be considered. The advertisement will be closed once a suitable candidate is selected.