TERMS OF REFERENCE FOR FILMING AND PHOTOGRAPHY

PART A: OVERVIEW

ChildFund Kenya is implementing the project, “Strengthening Partnerships for Nurturing Care Project II” from March 2023 to February 2026 in Busia and Homa Bay Counties. The project builds upon learning and promising results on what works for responsive caregiving through group parenting sessions using existing community platforms. The goal of this project is to improve the development of children aged 0-3 years in priority locations of Mozambique and Kenya by February 2026. To achieve the goal and objectives of this project, the team will work with the Lake Region Economic Bloc (LREB), county stakeholders, Implementing partners, other Civil Society Organizations (CSOs) and community stakeholders.

The Assignment

ChildFund is seeking the services of a film production company to team up with its technical staff to undertake the production of a video and photography that tells the story of this project.

Location

The video and photography will be shot in various locations within Ndhiwa subcounty Homabay

Filming days: 5 days. The entire assignment must be completed by November 30th, 2025

Scope of Work

This entails two parts – filming and post-production.

PART B: INTERVIEWS AND LOCATION/ACTIVITY FOOTAGE

Key people to be interviewed include:

• Interview with members of County Multi Sectoral Team (MST) (departments of gender/ health/ education/ children services)
• Interview with Lake Region Development Programme (LRDP) CEO, Project Officer- Implementing partner for the Nurturing Care project
• Interview with Project coordinator.
• Frontline workers- Health care worker, Children Officer, Nutritionist, Mentor, Facilitator and media practitioners
• Community members/ parenting groups (caregivers (female, male, teen mum, grandparent)

PART C: FILMING SCHEDULE

Travel Days will be 2 while filming Days will be 4.

Filming Itinerary:

• Day 1– Homa Bay team- Ndhiwa field interviews

  • Community level interviews
    • Interview 6 parenting groups facilitators 2 in each ward (Film 3 parenting session as well one in each Ward). Include issues of Nurturing Care Management Information System (NCMIS) usage for reporting.
    • Shots of the parenting session in progress.
    • Interview with family participating in session
    • Shots of the Livelihood project for the caregivers- Poultry/ Pig farming
    • Interview with 3 caregiver groups doing livelihood intervention with caregiver
    • Interview with male caregiver groups

• Day 2 – parenting / livelihood interventions

  Interview with Subcounty Ministry of Health (MOH)/ Nutritionist/ Community strategy focal person/

  • Interview mentors – 3 (one per ward).

    • Shots of community level activity either outreach or birth registration or medical camp.

    • Interview project implementation teams.

    • Interview with birth registrar/ children officer.

    • Interview with teen mums parenting group

      CEO LRDP/ Project coordinator

      Interview with Media practioners on their involvement in nurturing care messaging.

    Shots of the community level activity in progress- outreach session/ birth registration

• Day 3 – Homa Bay county level film (Interview with Multisectoral teams for Nurturing care for ECD)

  • Interview MST chair Homabay county/ County Executive Committee Member(CECM) gender/ Health
    • Interview MST members from Health/ Early Childhood Development(ECD)/ gender/Communications/ Children services/ CSO network representative/
    • Interview Office of the Governor/ County Secretary

• Day 4 – Ndhiwa filming – follow up interviews and B-rolls

PART B: POST PRODUCTION

The contracted firm will edit the material from Homa Bay including footage from Country Office (CO) team to produce a cohesive and compelling video that highlights the impact of the project. The result will be a professionally polished video that effectively conveys the story and impact of the nurturing care project in communities.

Filming and photography Specifications

• Video specs. 4k/25fps video quality is greatly preferred but 1080×1920 is minimum acceptable quality. Horizontal format, LOG capture preferred.
• Ensure that all staff appearing in videos have ChildFund-branded shirts, hats etc. LP staff should have co-branded uniforms.
• Proper consent forms should be obtained from all participants in the video. Indicate photo file number on consent for proper tracking. (consent form attached). Scanned consent forms should be included with the submission.
• Non-English language interviews will need to be transcribed and translated in the attached interview format. Frequent timestamping is a must to ensure accurate subtitles.
• Capturing drone footage of the area is a plus.

Deliverables

ChildFund will expect the following products:

• Raw video footage with audio and visual as per agreed specs with the filming team.
• Location/ project activity/ B-roll footage.
• Transcriptions, where applicable.
• 8-10 minutes final project video

Terms of Payment

The contracted vendor will be paid in full (100%) in Kenya Shillings upon completion of the assignment. Payment will be made within 30 days of receiving a proper invoice.

Application

Interested individuals and/or firms are requested to provide, at a minimum:

• A financial proposal that includes daily rates including taxes. ChildFund will provide transport, accommodation and meals.
• Company profile
• Samples of previous works – at least 2 videos.
• Reference contact information of at least 2 individuals or institutions in the past similar assignments.

Please send your proposal to [email protected] by 9th of November 2025.