Consultant pour la production d’un documentaire vidéo – Programme de résilience SomReP

Terms of Reference (TOR)

Production of Video Documentary for SomReP Resilience Program

Programme name: SomReP Resilience Program

Projects: ANCP & SIDA

Target Location

El Afweyne, Hargeisa and Dollow Districts in Somaliland and Somalia respectively

Programme Background.

The Somalia Resilience Programme (SomReP) is a consortium of seven international non-governmental organizations (INGO) and one Local NGO. SomReP works to enhance the resilience of chronically vulnerable households, communities and systems across Somalia.

The Somalia Resilience Program (SomReP) is an ambitious approach to tackle the challenge of recurrent droughts and the chronic vulnerability among pastoralists, agro-pastoralists, and peri-urban households in one of the poorest countries in the world. SomReP is being implemented through a consortium of 7 INGOs (ACF, ADRA, CARE, COOPI, DRC, Oxfam and WVI) and 1 Local NGO (Shaqodoon)

Through Somalia Enhanced Resilience through Inclusive Economic/Market Systems development and Climate Smart Approaches (SERECA) and SIDA projects, SomReP would like to engage a qualified and dynamic consultant to support Photos, Video and story documentation for all related economic development and Market system interventions.

Engagement Type

Photos, Video and story documentation

Overall Purpose

The overall objective of this consultancy is to produce visibility content including short videos, stories and photographs that can be used in various communications platforms, advocacy and donor/external engagement forums. This assignment will involve travelling to remote locations of Dollow in southern region of Gedo, El Afweyne, and Hargeisa in Somaliland.

Report to:

Economic development and Market systems advisor SOMREP & SOMREP program manager

Start and end date

To be communicated after bid evaluation process

Anticipated date for submission of final products

To be agreed with the contracted bidder

Overall Purpose

This Terms of Reference (ToR) has been prepared to commission the services of a highly competent external Videography/Photography consultancy service to prepare video footage and high-resolution photos with stories of this project.

The purpose of this assignment is to showcase the impact of SOMREP Market systems interventions to the community, highlight on the systemic issues that impact the lives of children and their families as well as solutions to address those challenges. The content will be shared with donors and SOMREP partners. It will be used to show success externally at a global audience as well as on various communication platforms including digital media channels. The consultant, cognizant of various target audiences, every content collected should observe sensitivities and dignity of the community members while highlighting the issues affecting them.

Specific Objective of the documentation

• To understand the contributions of SomReP activities in strengthening the capacity of the households and communities in adapting to the changing context.
• To document the success stories and the impact registered during the project period as a result of program interventions in the target locations.

Scope of Work

The consultant will travel to the designated project locations and take photos, conduct interviews with partners, beneficiaries and stakeholders, document video stories on the project interventions that show change with specific focus on children, women and their families. This will particularly highlight key project achievements including showing evidence on impact of the project to the community.

The interviews or documentary will cover the following areas: Financial inclusion partners (Banks/MFIs), VSLA, Onion markets, Livestock markets, Agro-dealers, GAP and online feedback mechanism (Training and operations) beneficiaries.

• In close collaboration with the Economic development and Market systems advisor and SOMREP project Manager/Coordinator, the consultant in line with principles of the TOR will:
• Prepare creative concept scripts with key messages aligned with the project goals/objectives
• Visit projects and document videos, photos, capture key voices/stories of change/success
• Collect B-Rolls to be used to develop various cuts of video and photo stories
• Edit content professionally with English language and sub titles as required and soundtrack.
• Present the rough cut of videos to the Communication department and project Coordination team for feedback, adjustments and approval
• Selection of a range of high-resolution photographs (around 40) and provision of detailed captions.
• Revise the videos based on input and adjustments by approvers
• Submit of revised and finalized video stories and well-captioned photographs.
• Submission of all the raw footage

Deliverables/Outputs

• It’s expected through this process one (1) integrated video documentary of 5-7 minutes will be developed from the various videos taken. This will be ready-to-use high resolution video stories from the projects.
• The video concept and scenario/scripts and story boards will be developed by the consultant for discussion with the Communications and SomReP teams prior to starting of the documentation assignment.
• Develop a detailed work plan and appropriate methodology. The timeline must be within 30 days.
• Travel to project areas (El Afweyne, Hargeisa and Dollow) and interview Financial inclusion partners (Banks/MFIs), VSLA, Onion markets, Livestock markets, Agro-dealers, GAP and online feedback mechanism (Training and operations) beneficiaries. This overally includes our inclusive Market systems development work.
• Develop one (1) high resolution 30 to 60 seconds 5-7 minutes, final for use and editable versions for socio use (square and portrait) integrated from the various videos done, including where relevant associated files (e.g., music, audio, graphics, captions, translations, timesheets etc.). Any non-SomReP resources must have the proper copyright approvals.
• High resolution edited and refined minimum 40 photos with clear captions including full metadata (who, where, what, when) for use in various communications and marketing purposes.
• Testimonial stories from community leaders/beneficiaries focused on how they are trying to bring change, the challenges they are facing and the impact the project is having explained in a non-technical way.
• B-roll not more than 2 minutes that covers context including landscape, programmatic / sector
• All raw footage will be submitted to World Vision Communication Team/SomReP TU.
• Additional material may be requested and if necessary

Ethical Requirements/ Child Protection Behavior Protocols:

• Engage in the field and with staff and communities in ways that abide by WV’s security, child protection and behavioral protocols.
• Video, interviews for the videos and photo taking is not usually an issue but as a precaution, an informed consent form is to be signed by each person exclusively interviewed or documented.
• World Vision /SomReP will provide guidance on consent-verification approach to be followed for capturing images of children and on the child-safeguarding principles that the consultants will have to abide to.
• Common events such as focus group discussions, meetings, distributions also need consent forms if we are documenting information that will be used to external audience
• The consultant / producer has to follow the donor Communication guidelines. This will be discussed with the successful firm
• Guide and ensure clear and adequate visibility of the donor funding the project

Authority and Responsibility

World Vision/SomReP TU/Partners

• Provide logistical support including arranging flights, accommodation and introduction to the Partners.
• Create linkages with field staff, implementing partners and other stakeholders to ensure effective coordination and documentation of the video.
• Review consultants’ work plan and draft video documentation and provide feedback to ensure consistency with SomReP implementation objective.
• Liaise with local implementing partners on behalf of the consultants to plan for the beneficiary interviews.
• Implementing partners in collaboration with SomReP technical unit will support in facilitation of on ground logistics including transportation while in the field.

Branding / Copyright and Intellectual properties:

• Copyright solely belongs to World Vision/SomReP; therefore, all productions and written content will be purely World Vision/SomReP property
• All products must be in line with World Vision/SomReP/DFAT branding guidelines. Any other logo allowed, approved by the SOMREP project Manager can appear on productions.
• The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from the World Vision/SomReP.
• Payment Schedule
  • Payments will be made in two instalments: 30% after delivery of work plan, shooting schedule and scripts.
  • 70% after delivery and approval short video/documentary.

Limitation

• Somali-English translation, important information may be lost in the process.
• Time and security are considered to be one of the major limitations as the fragile and versatile context in Somalia makes it often challenging to keep up strictly with a set schedule.

Desired Expertise and Qualifications:

The individual contractor should have the following knowledge and experience:

• Relevant Education level i.e. Degree or Diploma in communications, photography, videography and any related course
• Extensive proven experience, more than five years in producing documentaries, 1 to 7-minute short-format films, professional photography in similar jobs with donors’ entities and humanitarian aid agencies in fragile context
• Proof of experience (portfolio) should be submitted with application to bid.
• Using innovative communication techniques and tools in conducting its work.
• Ability to express clearly and concisely ideas and concepts through photo shooting and video development. Extensive experience in professional audio-visual recording and editing,
• Very good knowledge of current developments and practices in communication including digital media, indigenous media, community organization and participation.

Technical requirements:

• Broadcast quality full HD video to ensure high-quality production
• Professional and high-quality sound recording, lapel mic should be used for interviews
• High quality cameras not less than 720pixels
• Works with Premier Pro Editing software and equipment
• Use of gimbal for stable footage
• Adequate lighting set where necessary

Competencies

• Excellent planning and organizational skills.
• Proven ability to meet deadlines.
• Able to work effectively with World Vision/SomReP or like-minded humanitarian aid agencies
• Able to work in a culturally diverse environment.

LOGISTICS – WV will cover the travel cost, accommodation, whereas the consultant will cover meal expenses.

Application Requirements

Mandatory requirements

• Bidder are required to submit the below listed mandatory documents, failure to submit will lead to disqualification.
• Provide a certified copy of a certificate of business registration, certificate of incorporation, business license or similar document (Companies)
• Provide a certified copy of tax registration, tax clearance certificates or similar documents (both Companies and Individuals)
• Provide information on ownership structure (Name of directors of the company / Owner) (both companies and individuals)
• Provide 3 references from previous customers (both companies and individuals)

Technical requirements

The consultant that complies with all the requirements, meets all the minimum criteria above and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected. Please be advised that World Vision is not bound to accept any proposal, nor award a contract, nor be responsible for any costs associated with a Service provider’s preparation and submission of the project, regardless of the outcome or the manner of conducting the selection process. Qualified and interested parties are asked to submit the following;

Letter of interest in submission of a proposal

• A detailed technical proposal clearly demonstrating a thorough understanding of this ToR and including but not limited to the following;

• Consultant/company profile

• Description of the video documentation process

• Demonstrated previous experience in similar assignments

• Proposed timeframe detailing activities and a work plan.

• Team composition and level of effort of each proposed team member (include CVs of each team member).

• A financial proposal budget with a detailed breakdown of costs quoted in United States dollars.

  Submission of Proposals:

  More Details to be provided in full ITB upon Expression of Interest. We hereby invite Expression of Interest from registered, approved and reputable consultants to provide above-named services to World Vision Somalia.