Contenu de l’offre

Missions principales

Sous la supervision du Finance Manager, le/la Responsable financier senior assure la gestion temporaire des processus financiers et comptables de la mission ACTED au Kenya, basée à Nairobi. Il/elle consolide les écritures comptables du bureau de Nairobi et appuie celles des bases terrain, contrôle les caisses et banques, garantit les codifications comptables et les allocations projets, et prépare les clôtures mensuelles/annuelles ainsi que les rapprochements. Il/elle coordonne les paiements, vérifie les pièces justificatives, suit les avances et les soldes ouverts, et élabore les prévisions de trésorerie hebdomadaires/mensuelles. Il/elle assure la conformité et l’archivage des dossiers financiers, soutient les audits internes/externes et collabore avec les équipes Compliance, Logistique, Programme, Suivi-Évaluation et terrain. Il/elle appuie le suivi budgétaire, le contrôle des coûts, les rapports financiers, les CFU/DFU et alerte sur les écarts ou risques de dépenses.

Profil recherche

Le poste requiert un diplôme universitaire en finance, comptabilité, administration des affaires, économie ou équivalent, avec une qualification CPA/ACCA en cours ou obtenue appréciée. Le candidat doit justifier d’au moins 5 ans d’expérience pertinente en finance/comptabilité, idéalement en ONG internationale, ONG ou organisation humanitaire. Une solide expérience est attendue en comptabilité, traitement des paiements, gestion de trésorerie, reporting financier, suivi de budgets, allocation des coûts, contrôle des pièces et appui aux audits. La maîtrise des principes comptables, des contrôles internes et des obligations statutaires/fiscales kenyanes est indispensable, ainsi qu’Excel et MS Office. La connaissance de SAGA ou des systèmes financiers ACTED est un atout. Le poste exige rigueur, confidentialité, intégrité, capacité à travailler sous pression, sens de l’organisation, communication interpersonnelle et coordination avec plusieurs départements. Une expérience d’encadrement de juniors est souhaitée.

Conditions proposees

Le contrat est un remplacement temporaire pour congé maternité d’une durée de trois mois, basé à Nairobi, au Kenya. La prise de fonction est urgente et le candidat sélectionné devra rejoindre le poste dès que possible. Le poste s’inscrit dans une mission ACTED intervenant sur la réduction de la pauvreté, l’inclusion sociale, la résilience climatique et l’autonomisation des femmes, jeunes et groupes marginalisés. Aucune information sur la rémunération, les avantages ou le statut contractuel précis n’est mentionnée dans l’offre ; il s’agit d’un remplacement de congé maternité de trois mois. Le/la titulaire devra adhérer au Code de conduite, aux politiques PSEA/safeguarding et aux procédures financières d’ACTED.

Annonce complète dans sa langue d’origine

Department: Finance

Duty station: Nairobi

Contract duration: 3 Months

About ACTED

ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.

Position Overview

ACTED is currently looking for a Senior Finance Officer to provide temporary maternity cover for the current Senior Finance Officer in the Kenya mission.

The Senior Finance Officer will support the effective management of the mission's financial and accounting processes, ensuring that transactions are processed accurately and on time and in accordance with ACTED procedures and applicable requirements.

The position will have a strong focus on accounting, payments, cash-flow management, financial documentation, reconciliations, project cost control and financial reporting.

This is an urgent replacement and the selected candidate will be expected to take up the position as soon as possible.

Duties and Responsibilities:

Accounting and Financial Management

Prepare and consolidate accurate and timely accounting entries for the Nairobi office and support consolidation of accounting information from field bases.
Prepare and review cash and bank book entries in accordance with ACTED accounting procedures.
Ensure accurate accounting codes and project allocations across financial transactions.
Support monthly and annual accounting closures and related financial reconciliations.
Prepare and follow up on advances, loans and other outstanding financial balances.

2. Payments and Cash Management

Coordinate and execute payments in accordance with ACTED procedures and approval requirements.
Review payment documentation and ensure that payments are supported by complete and appropriate documentation.
Support the preparation of weekly and monthly cash forecasts and cash requests.
Coordinate with relevant departments and field bases on cash requirements.
Ensure timely processing of statutory payments and other financial obligations.

3. Financial Documentation and Compliance

Ensure finance vouchers and supporting documents are complete, properly approved, coded and filed.
Follow up on the filing and digitalisation of financial documentation.
Conduct regular checks of financial documentation and identify gaps requiring correction.
Support the Compliance team and auditors during audits and compliance reviews.
Ensure financial documentation is available and properly organised for audit and review purposes.

4. Financial Reporting and Cost Control

Support the Finance Manager in preparing financial reports and project financial information.
Monitor project expenditure and resource allocation and flag potential issues to the Finance Manager.
Cross-check project allocations against budgets, purchase orders and supporting documentation.
Support the preparation and follow-up of Contract Follow-Up (CFU) and Debt Follow-Up (DFU).
Provide timely financial information to the Finance Manager and relevant project/field teams.

Other Responsibilities

Support internal and external audits and provide required financial documentation.
Coordinate with Finance, Logistics, Compliance, Programme and other departments on financial matters.
Promote and adhere to ACTED's financial procedures, Code of Conduct and PSEA/safeguarding policies.
Perform other finance-related duties assigned by line manager.

Required Qualifications and Experience

Bachelor's degree in Finance, Accounting, Business Administration, Economics or a related field.
Professional accounting qualification or progress towards CPA/ACCA is an advantage.
At least 5 years of relevant experience in finance or accounting, preferably within an INGO, NGO or humanitarian organization.
Good experience in accounting, payment processing, cash management and financial reporting.
Experience with project financial management, budget monitoring and cost allocation.
Experience reviewing financial documentation and supporting audits.
Experience supervising or guiding junior finance staff.
Good knowledge of accounting principles and internal financial controls.
Good knowledge of Kenyan statutory financial and tax requirements.
Strong skills in Microsoft Excel and other MS Office applications.
Experience with SAGA or ACTED financial systems is an advantage.
Strong attention to detail and ability to identify errors or inconsistencies.
Good organisational skills and ability to work under pressure and meet tight deadlines.
Good communication and interpersonal skills.
High level of integrity, confidentiality and professionalism.
Ability to work independently while coordinating effectively with other departments.

Voir la page de candidature de l’organisation

Responsable financier senior – Nairobi (remplacement congé maternité)

Informations clés

À propos de l’organisation

Agency for Technical Cooperation and Development